Coordination Officer - 11 months - 80 or 100%Michael Page

Our client is an international organisation.

1. 
   
   Investment Processes, Procurement, and Management:
   • Coordinate and guide procurement processes, including sourcing, creating service provider profiles, drafting procurement memos, developing work orders/purchase requisitions, and tracking purchase orders.
   • Support procurement processes for consultants, including creating purchase orders, tracking approvals, and guiding proper invoicing.
   • Track payments of all contracts and liaise with project leads for budget management.
   • Collaborate with Project Officers, Sourcing, and Finance teams.
2. 
   
   Coordination and Event Management:
   • Coordinate the agenda across teams by collecting inputs from team focal points.
   • Organize and coordinate management meetings, including scheduling, agenda preparation, participation coordination, and follow-up on minutes and action points.
   • Organize events such as retreats, off-site meetings, workshops, and departmental meetings, managing logistics, service provider selection, work orders, documentation, and participation tracking.
   • Facilitate collaboration and coordination among managers in the Strategy, Investment, and Impact Division (SIID) and other work groups/teams/task forces across the Secretariat.
3. 
   
   Administrative Tasks:
   • Manage time scheduling and prioritization for the Head of the Technical Assistance Program and the leadership team, resolving conflicts and competing demands independently.
   • Organize and coordinate travel arrangements for the Head of the Technical Assistance Program, including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and reimbursements.
   • Provide executive assistance with discretion and confidentiality, managing priorities and workflow within the department.
4. 
   
   Other Support:
   • Respond independently to diverse inquiries and make decisions when multiple courses of action are possible.
   • Manage high-stress and time-pressured priorities, ensuring all actions are completed.
   • Perform additional duties as advised by the Program Officer and the Head of the Technical Assistance Program.

• Education: Bachelor's degree in Business Administration, Public Health, International Relations, or a related field.
• Experience: Minimum of 5 years of experience in project coordination, administrative support, or a related role, preferably within an international organization or NGO.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently and as part of a team.
  • High level of discretion and confidentiality.
  • Problem-solving and strategic thinking skills.