Chief of StaffLHH

The Adecco Group Switzerland

About the Role:

We are seeking a dynamic and organized Chief of Staff to work closely with the CEO of our organization. This role is ideal for someone with a passion for science, health, and entrepreneurship.

As a key partner to the CEO, you will ensure operational excellence, support strategic initiatives, and contribute to the organization's growth. You'll have a background in executive or personal assistance, with experience in scheduling, office management, and administrative tasks.

Key Responsibilities

1. Strategic and Operational Support:

• Act as a trusted advisor to the CEO by managing their priorities, optimizing workflows, and enhancing decision-making processes.
• Prepare and refine presentations, reports, and documentation for internal and external audiences.
• Organize and manage strategic projects, ensuring deadlines and quality standards are met.

1. Executive Assistance:

• Oversee the CEO's calendar, schedule meetings, and manage travel arrangements with precision.
• Handle correspondence on behalf of the CEO, ensuring a professional tone and timely responses.
• Record and disseminate meeting minutes, following up on action points as required.

1. Office and Team Coordination:

• Manage day-to-day office operations, including vendor coordination, supply ordering, and resolving facility-related issues.
• Serve as a liaison between the CEO and internal teams or external stakeholders, fostering clear and effective communication.
• Support team events, retreats, and meetings by managing logistics and execution.

1. Leadership Enablement:

• Provide proactive and structured support to improve team efficiency and alignment with organizational goals.
• Develop briefing materials and agendas to ensure the CEO and leadership team are well-prepared for engagements.

1. Culture and Mission Alignment:

• Embody and promote the company's values and mission, contributing to a collaborative and innovative culture.

Requirements:

• 5+ years of experience in a similar role, such as Executive or Personal Assistant, or Office Manager, preferably in fast-paced or startup environments.
• Strong interest in science, health, and entrepreneurship, with the ability to grasp the nuances of the company's mission.
• Exceptional organizational and multitasking skills with keen attention to detail.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Bilingual proficiency in English and French;
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal and communication skills, adaptable to working with diverse teams.

What We Value:

• Willing to drive impact in the health/science space and contribute to organizational success.
• Professional and calm with the ability to prioritize and execute tasks independently.
• Ability to handle change.

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