Executive Assistant to CEO (Temporary)Michael Page

Our client is an international company.

• Executive Support: Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, travel arrangements, and correspondence handling.
• Communication Liaison: Serve as the point of contact between the CEO and internal/external stakeholders, ensuring prompt communication and managing information flow in a timely, professional manner.
• Meeting Preparation & Coordination: Prepare agendas, presentations, and briefing materials for meetings, taking minutes when required, and ensuring timely follow-up on action items.
• Project Management: Assist the CEO in overseeing key projects and initiatives, managing timelines, and coordinating with various departments to ensure successful execution.
• Document Management: Draft, proofread, and manage confidential documents, reports, and presentations in English with a high level of accuracy and professionalism.
• Event Coordination: Organize and coordinate corporate events, executive meetings, and team-building activities as needed.
• Travel Coordination: Plan and coordinate complex international and domestic travel, including accommodations, itineraries, and logistics.
• Office Management: Ensure that the executive office runs smoothly by managing supplies, processing expenses, and liaising with vendors as needed.
• Relationship Management: Develop and maintain strong relationships with key internal and external stakeholders, fostering a positive and professional executive office environment.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

• Experience: 5+ years of experience supporting C-level executives, ideally in fast-paced environments.
• Education: Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Language Skills: Exceptional English communication skills, both written and verbal. Proficiency in other languages is a plus.
• Technical Skills: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with project management tools and executive communication platforms is desirable.
• Interpersonal Skills: Strong interpersonal skills, with the ability to communicate effectively across all levels of the organization.
• Organizational Skills: Demonstrated ability to manage multiple tasks and priorities, ensuring deadlines are met without compromising quality.
• Problem-Solving: Ability to anticipate needs, identify challenges, and propose solutions proactively.
• Confidentiality: High degree of discretion and the ability to handle confidential matters with integrity.
• Attention to Detail: Meticulous attention to detail, particularly in document preparation and communication.