Event Coordinator - 6 monthsMichael Page

Our client is an international organisation.

1. Event Planning and Execution:

• Event Coordination: Assist in planning and executing various events, ensuring they align with our fundraising and donor stewardship goals.
• Logistics Management: Collaborate with internal stakeholders and external vendors to ensure all event logistics are seamlessly managed.
• Event Documentation: Develop event timelines, budgets, and resource requirements.
• Operations Oversight: Oversee event setup, manage operations during the event, and conduct post-event evaluations.
• Innovation: Identify new event opportunities not currently in the team's pipeline and devise strategies for participation.
• Performance Tracking: Define event KPIs and compile reports to measure success against these metrics.

2. Project Management:

• Concept Development: Create detailed event concept notes, set objectives, research speakers, and engage with stakeholders to co-create and design event concepts.
• Administrative Management: Handle all paperwork, budgets, and payments related to event implementation.
• Tool Utilization: Use project management tools such as Asana, Trello, or Microsoft Project to plan and execute events from inception to completion.
• Planning and Coordination: Develop comprehensive project plans, including schedules, task assignments, and resource allocations.
• Communication: Coordinate regular updates and task force meetings throughout the event lifecycle.
• Evaluation and Documentation: Document lessons learned, best practices, and compile detailed event reports. Assess the return on investment of events and provide recommendations for future improvements.
• Senior Leadership Support: Prepare briefing notes and information packs for the foundation's senior leadership team on guest profiles, prospects, and donors.

3. Stakeholder Engagement:

• Internal Collaboration: Work closely with internal teams, including fundraising, communications, strategy, and impact, to align event strategies with organizational goals.
• External Relations: Engage with external partners, sponsors, and vendors to negotiate contracts and secure necessary services.
• Partnership Management: Liaise with respective partners' teams related to events, ensuring strong collaboration and alignment.

• Education: Degree in Event Management, Hospitality, Marketing, Business Administration, or a related field.
• Experience: 3-5 years of experience in event coordination and project management, ideally within a non-profit or international organization.
• Skills:
  • Strong organizational and multitasking abilities with a keen attention to detail.
  • Proficiency in project management software (e.g., Asana, Trello, Microsoft Project).
  • Excellent communication and interpersonal skills, capable of working effectively with diverse teams and stakeholders.
• Attributes:
  • Ability to work under pressure and adapt to changing priorities and circumstances.
  • Persistent, proactive, and positive approach to challenges