Executive Assistant 100% (m/f/d)Michael Page

Our client, a global company headquartered in Zurich, is seeking an experienced Executive Assistant to provide professional support to senior leadership.

• Oversee and maintain a complex executive calendar, ensuring accuracy at all times. Anticipate needs and adjust priorities accordingly.
• Manage incoming calls and handle mail processing efficiently.
• Organize and coordinate meetings (both in-person and virtual), including preparing and distributing relevant materials.
• Attend key meetings, taking minutes and notes for approval. Ensure action items are communicated and followed up with the appropriate stakeholders.
• Collaborate with various stakeholders to ensure timely follow-up on tasks and projects.
• Prepare or assist in the creation of presentations and reports in both English and German.
• Schedule internal and external appointments and manage executive itineraries. Welcome visitors as required.
• Arrange and manage all aspects of business travel, including visa applications, necessary documentation, accommodation, and transportation.
• Plan and organize company events as well as senior leadership team events.
• Prepare expense reports and support expense management.
• Draft and produce correspondence in both English and German.
• Serve as the executive's point of contact for direct reports and external stakeholders.

• Successfully completed a commercial apprenticeship or university degree.
• Further education as Direktionsassistent/in is a plus.
• Several years of experience as an Executive Assistant supporting senior executives.
• Proficiency in English and good level of German, with excellent written communication skills.
• Strong command of MS Office tools and a solid understanding of IT solutions.
• Flexible, proactive, and hands-on work style.
• Resilient, open-minded, and approachable personality.