Experienced Executive Assistant (m/f) 100%Michael Page

For our client, a multinational with European headquarters around Zurich, we are looking for an experienced Executive Assistant to support one Executive. You will act as a right hand and provide full administrative support to the Executive Leader.

• Manage an extremely active calendar including contradictory requests and time zone differences
• React to calendar changes and liaise with relevant parties to find alternative solutions
• Prioritize and schedule business meetings and conference calls with multiple stakeholders around the Globe
• Arrange complex travel arrangements and respond to any last-minute travel issues such as cancellations
• Liaising with clients, international business partners and colleagues, thereby ensuring clear communication between all internal and external interfaces
• Organizing internal and external meetings, conferences, workshops, team events and preparation of accompanying material
• Handle expenses and invoices on a timely manner
• Review and prepare miscellaneous reports, presentations and documents
• File documents in an efficient manner while ensuring absolute data confidentiality

• Successfully completed commercial education, a further education as certified Executive Assistant is a plus
• At least five years of working experience in a comparable role, ideally supporting a CFO
• Previous experience within a fast-paced and multicultural environment
• Business fluency in English is an absolute must, any additional language is considered an asset
• Excellent MS Office (especially PowerPoint) skills, as well as experience in working with SAP and a general savviness for IT
• Diligent, process oriented, reliable and adaptable way of working
• Team oriented, collaborative, flexible, and solution-oriented personality
• High degree of dedication and ability to handle confidential information