Executive Assistant for 3 months (FMCG)Michael Page

Our client is a leading player in the fast-moving consumer goods (FMCG) industry.

As an Executive Assistant, you will provide high-level administrative support to our senior executives, ensuring the smooth and efficient operation of their schedules and tasks. This role requires an immediate start and a commitment for a minimum of three months, with the possibility of extension depending on the needs of the business.

Key Responsibilities:

1. 
   
   Administrative Support:
   • Manage executive calendars, schedule appointments, and coordinate meetings.
   • Handle travel arrangements, including flights, accommodations, and itineraries.
   • Prepare, process, and track expense reports.
2. 
   
   Meeting Coordination:
   • Organize and prepare materials for meetings, including agendas, presentations, and minutes.
   • Ensure meeting rooms and technology setups are ready and functional.
   • Follow up on action items and ensure timely completion.
3. 
   
   Communication Management:
   • Act as a point of contact for internal and external stakeholders.
   • Handle incoming and outgoing correspondence, including emails and phone calls.
   • Draft and review correspondence, reports, and presentations.
4. 
   
   Project Support:
   • Assist in the coordination of projects and initiatives as needed.
   • Maintain project documentation and track progress.
   • Provide logistical support for events and special projects.
5. 
   
   Office Management:
   • Maintain office supplies and equipment for the executive team.
   • Assist with the organization of company events and meetings.
   • Ensure smooth day-to-day operations within the executive office.

• 
  
  Experience:
  • Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably within the FMCG industry or a fast-paced environment.
  • Proven track record of supporting senior executives and managing complex schedules and tasks.
• 
  
  Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Ability to multitask and prioritize effectively under pressure.
  • High level of discretion and confidentiality.
• 
  
  Personal Attributes:
  • Proactive, with a strong attention to detail.
  • Professional demeanor and positive attitude.
  • Ability to work independently and as part of a team.
  • Flexibility and adaptability to changing priorities.
• 
  
  Language Skills:
  • Fluency in English and French is required.