Bilingual Executive Assistant (French and English)Michael Page

Our client is an international company.

Administrative Support:

• Provide comprehensive administrative support to the CEO and CHRO, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Handle all administrative tasks with efficiency and accuracy, ensuring the smooth operation of daily activities.

Communication:

• Act as the primary point of contact between the executives and internal/external stakeholders.
• Manage correspondence and communications, ensuring all messages are conveyed accurately and promptly.
• Draft, edit, and proofread emails, reports, and other documents on behalf of the executives.

Meeting Coordination:

• Coordinate and prepare for executive meetings, including creating agendas, organizing materials, and ensuring the executives are well-prepared.
• Take minutes during meetings, follow up on action items, and ensure timely completion of tasks.

Project Management:

• Assist in the planning and execution of special projects, ensuring they are completed on time and within scope.
• Work closely with various departments to coordinate project activities and ensure alignment with organizational goals.

Event Planning:

• Organize and coordinate company events, both internal and external, such as conferences, workshops, and social gatherings.
• Ensure all logistical details are handled efficiently, from venue selection to catering and transportation arrangements.

Document Management:

• Prepare, review, and manage documents, reports, and presentations, ensuring accuracy and confidentiality.
• Maintain organized records and filing systems, both digital and physical.

Office Management:

• Oversee office operations to ensure a smooth and efficient working environment.
• Liaise with vendors, manage office supplies, and handle maintenance requests.

Executive Liaison:

• Act as a liaison between the CEO, CHRO, and other members of the executive team.
• Ensure seamless communication and coordination across departments.

• Experience: Minimum of 5 years of experience as an Executive Assistant, preferably in an international or corporate environment.
• Skills:
  • Excellent organizational and time management skills.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong written and verbal communication skills in English; proficiency in French is a plus.
• Attributes:
  • High level of integrity and discretion in handling confidential information.
  • Ability to work independently and as part of a team.
  • Strong attention to detail and proactive problem-solving skills.