Team Assistant for 3 monthsMichael Page

Our client is an international organisation.

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  Event Pavilion Coordination:
  • Provide comprehensive administrative support for the construction and setup of the event pavilion.
  • Coordinate with service providers on contracts, scheduling, and payments, ensuring all services are delivered according to plan.
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  Event Management Support:
  • Assist the selection committee in evaluating event proposals and help with scheduling and coordinating the selected events.
  • Ensure all logistical arrangements are in place for the smooth running of the events.
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  Stakeholder Communication:
  • Collaborate with the Communications Assistant to inform event organizers about their selection status.
  • Provide ongoing logistical support to event organizers in the lead-up to and during the event.
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  Administrative Oversight:
  • Monitor the event pavilion inbox and respond to inquiries based on established guidelines.
  • Support the promotion of pavilion events by updating program templates and posting event details on the website.
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  Delegation Coordination:
  • Assist in the administrative process of identifying and coordinating members of the delegation attending the event.
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  General Administrative Duties:
  • Perform additional administrative tasks as required to support the successful execution of the event and its associated activities.

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  Educational Background:
  • A degree or diploma in administration, event management, communications, or a related field is preferred.
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  Experience:
  • Proven experience in providing administrative support, particularly in event management or coordination roles.
  • Experience working with multiple stakeholders, including suppliers and committees, is highly desirable.
  • Familiarity with managing contracts, scheduling services, and handling payments is an advantage.
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  Skills and Competencies:
  • Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
  • Excellent written and verbal communication skills, with a professional and courteous approach to stakeholder management.
  • Proactive problem-solving abilities and the capability to provide timely solutions in a fast-paced environment.
  • An understanding of the context and importance of large-scale international events would be beneficial but is not mandatory.