Team Assistant to 2 Directors for 6 monthsMichael Page

Our client is a leading force in the FMCG sector, we are committed to innovation and excellence.

• 
  
  Administrative Support:
  • Manage and organize the Directors' calendars, including scheduling meetings and appointments.
  • Coordinate travel arrangements, including flights, accommodation, and transport.
  • Prepare and process expense reports in a timely manner.
• 
  
  Meeting Coordination:
  • Schedule, prepare, and distribute materials for meetings, including agendas and minutes.
  • Ensure conference rooms and technology setups are prepared and functional for meetings.
  • Follow up on action items and ensure timely completion.
• 
  
  Communication Management:
  • Act as the point of contact between the Directors and internal/external stakeholders.
  • Handle incoming correspondence, including emails and phone calls, and respond as appropriate.
  • Draft, review, and edit correspondence, reports, and presentations.
• 
  
  Project Support:
  • Assist in coordinating departmental projects, tracking timelines, and ensuring deliverables are met.
  • Maintain project documentation and update relevant stakeholders on progress.
  • Provide logistical support for team activities and events.
• 
  
  Office Management:
  • Order and maintain office supplies and equipment for the team.
  • Assist in the organization of team events and meetings.
  • Ensure smooth communication and operations within the team and across departments.

• 
  
  Experience:
  • Minimum of 3 years of experience in an administrative or assistant role, preferably within a technology or FMCG environment.
  • Proven experience in supporting senior executives or directors is highly desirable.
• 
  
  Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • High level of discretion and confidentiality.
• 
  
  Personal Attributes:
  • Proactive, with a strong attention to detail.
  • Professional demeanor and positive attitude.
  • Ability to work independently and as part of a team.
  • Flexibility and adaptability to changing priorities.